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Da 2166 9 1 - Usage Guidelines
After gathering the necessary information, you can begin filling out the DA 2166-9-1 form. This form is important for documenting the evaluation of a Non-Commissioned Officer (NCO). It is essential to ensure that all sections are completed accurately and clearly. Follow these steps to fill out the form correctly.
- Part I - Administrative Data:
- Enter the NCO's full name (Last, First, Middle Initial).
- Provide the Social Security Number (SSN) or DOD ID Number.
- Fill in the rank of the NCO.
- Include the date of rank.
- Input the Primary Military Occupational Specialty Code (PMOSC).
- List the unit, organization, station, ZIP code or APO, and major command.
- Provide the status code.
- Include the Unit Identification Code (UIC).
- State the reason for submission.
- Fill in the period covered, including the start and end dates (Year, Month, Day).
- Indicate the rated months.
- List any non-rated codes.
- State the number of enclosures.
- Provide the rated NCO's email address (must be .gov or .mil).
- Part II - Authentication:
- Enter the name of the rater (Last, First, Middle Initial).
- Provide the rater's SSN or DOD ID Number.
- Have the rater sign the form.
- Fill in the date (YYYYMMDD) of the rater's signature.
- Include the rater's rank, PMOSC/Branch, and organization duty assignment.
- Provide the rater's email address (must be .gov or .mil).
- Enter the name of the senior rater (Last, First, Middle Initial).
- Provide the senior rater's SSN or DOD ID Number.
- Have the senior rater sign the form.
- Fill in the date (YYYYMMDD) of the senior rater's signature.
- Include the senior rater's rank, PMOSC/Branch, and organization duty assignment.
- Provide the senior rater's email address (must be .gov or .mil).
- If applicable, fill in the supplementary reviewer's name, rank, PMOSC/organization duty assignment, and comments.
- Have the supplementary reviewer sign and date the form.
- Indicate if the supplementary reviewer's email address is enclosed (must be .gov or .mil).
- Part III - Duty Description:
- Enter the principal duty title.
- Provide the duty MOSC.
- Describe daily duties and scope, including people, equipment, facilities, and dollars.
- List areas of special emphasis.
- Include any appointed duties.
- Part IV - Performance Evaluation:
- Indicate APFT status (Pass/Fail/Profile) and the date.
- Provide height and weight, and indicate if within standard.
- Evaluate character and provide comments.
- Evaluate presence and provide comments.
- Evaluate intellect and provide comments.
- Evaluate leadership and provide comments.
- Evaluate development and provide comments.
- Evaluate achievement and provide comments.
- Provide overall performance comments.
- Part V - Senior Rater Overall Potential:
- Select the box that best represents the rated NCO's potential.
- Provide comments on the rated NCO's potential.
- List two successive assignments and one broadening assignment.
Misconceptions
Misconceptions about the DA 2166-9-1 form can lead to confusion and errors in the evaluation process. Here are eight common misconceptions, along with clarifications:
- Misconception 1: The form is only for senior NCOs.
- Misconception 2: Signing the form means agreement with the evaluation.
- Misconception 3: The performance evaluation is solely based on the APFT results.
- Misconception 4: The rater and senior rater can evaluate without any prior interaction.
- Misconception 5: The form does not require any comments.
- Misconception 6: The DA 2166-9-1 form is optional.
- Misconception 7: The evaluation period can be arbitrary.
- Misconception 8: There is no appeals process for the evaluation.
This form is specifically designed for evaluating Sergeants (SGT) and is applicable to all NCOs in that rank, not just senior NCOs.
The signature of the rated NCO does not indicate agreement or disagreement with the assessment. It simply verifies that the administrative data is correct.
The evaluation includes various aspects of performance, such as character, presence, intellect, leadership, development, and achievement, not just physical fitness.
It is essential for the rater and senior rater to have had meaningful interactions with the rated NCO to provide an accurate assessment.
Comments are necessary for each evaluation area, especially if standards are not met. This provides clarity and context for the ratings given.
This form is a mandatory part of the evaluation process for NCOs and must be completed to ensure proper documentation of performance.
The period covered must be clearly defined and should reflect the time frame in which the rated NCO’s performance was assessed.
Rated NCOs have the right to understand the appeals process as outlined in AR 623-3, allowing them to contest their evaluations if necessary.
Understanding these misconceptions can help ensure a smoother evaluation process and promote clarity in performance assessments.
Dos and Don'ts
When filling out the DA 2166 9 1 form, it is essential to adhere to specific guidelines to ensure accuracy and compliance. Below is a list of actions to take and avoid:
- Do: Verify all personal information for accuracy, including name, SSN, and rank.
- Do: Ensure that the dates are correctly formatted (YYYYMMDD) throughout the form.
- Do: Include the correct email addresses for all rating officials, using .gov or .mil domains.
- Do: Clearly outline daily duties and responsibilities in the duty description section.
- Do: Review the completed form for any errors before submission.
- Don't: Leave any sections blank; all required fields must be filled out.
- Don't: Use informal language or abbreviations that may lead to misunderstandings.
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Common mistakes
Filling out the DA Form 2166-9-1 can be a straightforward process, but many individuals make critical mistakes that can affect the evaluation outcome. One common error is providing incorrect or incomplete administrative data in Part I. This section requires precise information, including the rated NCO's name, Social Security Number, and unit details. Omitting any of these elements can lead to delays in processing the evaluation or even invalidation of the report. It is essential to double-check all entries for accuracy.
Another frequent mistake occurs in the performance evaluation section. Raters sometimes fail to provide specific comments that reflect the rated NCO's performance. Instead of vague statements, detailed observations are necessary to support the ratings given. For instance, when assessing attributes such as 'Character' or 'Presence,' clear examples of behavior that demonstrate adherence to Army Values should be included. Without this context, the evaluation may lack the substance needed to justify the ratings.
Additionally, many individuals overlook the importance of signatures and dates in Part II. The rater and senior rater must sign and date the form to authenticate the evaluation. Failing to do so can render the report incomplete. Furthermore, the rated NCO's acknowledgment of the evaluation is crucial. If the rated NCO does not sign, it may create misunderstandings about their awareness of the evaluation process and the content of the report.
Finally, neglecting to review the appeals process as outlined in AR 623-3 can lead to missed opportunities for recourse. Understanding this process is vital for the rated NCO, as it provides a pathway to address any discrepancies or concerns regarding their evaluation. By being informed and proactive, individuals can ensure that their evaluations are not only accurate but also reflective of their true performance.
Key takeaways
Filling out the DA 2166-9-1 form, which is the NCO Evaluation Report for Sergeants, is a critical task that requires attention to detail and understanding of its components. Here are some key takeaways to consider:
- Accurate Information is Essential: Ensure that all administrative data in Part I, including names, ranks, and dates, is filled out correctly. Mistakes can lead to confusion and may impact evaluations.
- Understand the Purpose: This form serves as a formal evaluation of an NCO's performance and potential. It is used for promotions, assignments, and career development.
- Signatures Matter: The signatures of the rater, senior rater, and supplementary reviewer confirm that the evaluation process has been completed. Each party must sign and date their section to validate the report.
- Performance Evaluation is Comprehensive: In Part IV, the rater assesses various attributes such as character, presence, intellect, leadership, development, and achievement. Each area requires thoughtful commentary that reflects the NCO's performance.
- Counseling Dates are Important: Document counseling dates accurately. This shows that the NCO has received feedback on their performance and areas for improvement.
- Know the Appeals Process: The rated NCO should be aware of their rights regarding the evaluation. Understanding the appeals process outlined in AR 623-3 is crucial for addressing any disagreements with the evaluation.